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Administrative Assistant

Company: PCL Construction
Location: Tucson
Posted on: November 22, 2021

Job Description:

Administrative Assistant - Tucson, Arizona (Job Number: 542914)The future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.We're also looking at what's next for you and we can help you build a career you're proud of.We are seeking an experienced Administrative Assistant for one of our Civil District projects in Tucson, AZ.As a Project Administrative Assistant for our Civil District, you will contribute to our team by:

  • Acting as first point of contact to greet visitors/clients/subcontractors and direct accordingly
  • Managing multiple local project offices that include duties such as route and screen incoming calls, maintain office supplies, and manage incoming and outgoing mail to include UPS, Fed-ex, etc.
  • Tracking and entering hourly employee time and generate weekly timesheets..
  • Assisting with accounts payable and the accounting team as applicable.
  • Assisting project teams with subcontracts, contracts and insurance issues and correspondence.
  • Assisting with compliance for Certified Payroll.
  • Tracking contract and invoice progress and follow up with contractors and companies as needed.
  • Working with Superintendents on hourly/craft job application process utilizing internal database.
  • Assisting with new hire orientations, onboarding and support the Health and Safety Supervisor as applicable.
  • Ensuring compliance with jurisdictional regulations and requirements (pre-qualification, lien legislation, EEO, labor relations). Maintain mandated postings and track training as applicable.
  • Coordinating details for meetings (catering, teleconference, agendas) and organize celebrations, events and gatherings.
  • Developing and maintaining a well-organized e-filing system that permits easy reference and rapid retrieval of information.
  • Maintaining databases, meeting room calendars, contact lists, document files and tracking spreadsheets.
  • Assembling reports and manuals as needed
  • Liaison between field employees and office staff.
  • Ensuring confidentiality of sensitive information.
  • Other duties as required.What you will bring to the role:
    • 1+ years' experience in an administrative role. A/E/C industry experience is preferred.
    • Proficiency in Microsoft Office Suite.
    • Attention to detail is expected.
    • Administrative experience in a construction office environment is desired.
    • Strong interpersonal skills and team player.
    • Ability to be organized, prioritize, multi-task and take initiative.
    • Work safely at all times and promote safety to others around you.
    • Must comply with drug and alcohol abuse policy.
    • Bilingual in Spanish preferred but not required.Additional Information:This is an hourly position with a rangePCL is an innovative, safety-oriented company comprised of people who find passion in their profession and take pride in doing great work everyday. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants an will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.Together, we can build success and a better future. Let's get started!Company: PCL Construction, Inc.Job Posting: Nov 08, 2021Closing Date: Feb 06, 2022Primary Location: United States-Arizona-Tucson

Keywords: PCL Construction, Tucson , Administrative Assistant, Administration, Clerical , Tucson, Arizona

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