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Administrative Assistant - Operations

Company: TuSimple, Inc.
Location: Tucson
Posted on: November 22, 2021

Job Description:

Join TuSimple and help change the way the world moves. Together we're making freight transportation safer, more efficient, and more environmentally friendly.TuSimple Company OverviewCome join a higher calling and find a deeper purpose!TuSimple is a fully commercialized autonomous trucking company. As a multi-national Artificial Intelligence Technology Company, we are at the epicenter of the Autonomous Vehicle Universe. Our breakthroughs are leading the industry in autonomous trucking.While inventing the framework of Autonomous Driving, our live fleet of autonomous Trucks have fully evolved land freight. TuSimple is leading the way by hiring the most talented researchers, engineers, and scientists.TuSimple was founded half a decade ago with the goal of bringing the top minds in the world together to achieve the dream of a driverless truck solution. With a foundation in computer vision, algorithms, mapping, and Artificial Intelligence, TuSimple has created the first commercially viable Autonomous Freight Network.Opportunity OverviewTuSimple's Administrative Assistant II will provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.Role ResponsibilitiesProvides administrative support to employees and leaders throughout the organization.Manage and maintain executives and manager schedules.Make and manage travel arrangements for employees.Prepare invoices, reports, memos, letters, financial statements, and other documents.Answer phone calls and direct calls to appropriate parties or take messages.Prepare agendas and make arrangements, such as coordinating catering for luncheons, for meetings.Prepares presentations, memos, correspondence, organizational charts, spreadsheets, etc. Updates and maintains web-pages, dashboards and other databases. Makes copies, scan documents, collates documents, and files.Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.File and retrieve corporate documents, records, and reports.Provide clerical support to other departments.Attend meetings to record minutes.Experience & Skills RequiredHighschool diploma or equivalent required1-3 years of experience in transportation, logistics or another related field preferredAbility to fluently speak, write and communicate with others in EnglishKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.Moderate knowledge on the use of common computer programs such as MS Office and email applications Ability to instruct others by selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.Actively listening by giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.Ability to Motivate, develop, and direct people as they work, identifying the best people for the job.Strong Time Management skills.Travel of up to 10-15% may be required.TuSimple Benefits100% employer-paid healthcare premiums for you and your familyUnlimited snacks, drinks, special treats, fruits, meals, and more availableGym membership reimbursementMonthly team building budgetLearning/education budgetEmployer-paid life insuranceEmployer-paid long and short disabilityTuSimple is an Equal Opportunity Employer. This company does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin, or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above-listed items.Brown University, California Institute of Technology, Carnegie Mellon University, Columbia University, Cornell University, Dartmouth College, Duke University, Georgia Institute of Technology, Harvard University, Harvey Mudd College, Massachusetts Institute of Technology, North Carolina State University, Northwestern University, Princeton University, Purdue University, Rice University, Rose - Hulman Institute of Technology, Stanford University, Tufts University, University of California - Berkeley, University of California - Los Angeles, University of Illinois-Urbana-Champaign, University of Maryland-College Park, University of Massachusetts-Amherst, University of Michigan-Ann Arbor, University of Notre Dame, University of Pennsylvania, University of Southern California, University of Texas Austin, University of Washington, University of Wisconsin-Madison, Williams College, Worcester Polytechnic Institute (WPI), Yale University, MIT, CMU, Waymo, Uber, Facebook, Uber, Amazon, Cruise, Tesla, Argo AI, Baidu, DIDI, Zoox, Nutonomy, Nuro, Aptiv, Pony.Ai, Kodiak, Toyota, Nissan, GM, Ford, VW, Autonomous Car, Autonomous Driving, Robotics, Artificial Intelligence, Machine Learning, Deep learning, Perception, Prediction, Planning, Control, Anduril Industries, Sift, Nauto, Tempus, Salesforce, Automation Anywhere, SenSat, Phrasee, Defined Crowd, Pymetrics,Siemens, Socure, AEye, Rev.com, Suki.ai, Verkada, DataVisor, People.ai, AlphaSense, Icertis, Casetext, Blue River Tech, Nvidia, Bright Machines, Orbital Insight, Brighterion, H2O, Intel, Clarifa, X.ai, Zebra Medical Vision, Iris AI, Freenome, Neurala, Akamai, Zoho, ServiceNow, SalesForce, Oracle, Tableau,Splunk,Cvent, Veeam,Atlassian, DocuSign, Dropbox, Veeva Systems, Proofpoint, Cornerstone, Qualtrics. 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Keywords: TuSimple, Inc., Tucson , Administrative Assistant - Operations, Administration, Clerical , Tucson, Arizona

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