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Administrative Assistant (Part-Time/Academic Schedule)

Company: University of Arizona
Location: Tucson
Posted on: November 22, 2021

Job Description:

Administrative Assistant (Part-Time/Academic Schedule)

Posting Number
req7203

Department
Eller Administration

Department Website Link

Location
Main Campus

Address
Tucson, AZ USA

Position Highlights
The Business Consulting Team at Eller College of Management is seeking an efficient, enthusiastic candidate to provide exceptional customer service assistance for internal and external clients. This is a part-time, Academic (9 month work calendar) position. Employee will be off for the summer months. The position of Administrative Assistant is an essential role for Business Consulting with a primary focus on creating and maintaining files and databases. The Administrative Assistant's responsibility is to provide administrative support such as scheduling, event planning, and marketing and communications. The ideal candidate will have exceptional written and verbal communication skills, acute attention to detail, and the ability to manage multiple priorities.
The Eller College of Management is a top-ranked business school within a Research I institution. The University of Arizona has been listed by Forbes as one of America's Best Large Employers and as a Best Employer for Diversity. We celebrate the diversity of our students and are working to increase diversity among our faculty and staff. We welcome applications from all qualified individuals. We believe diversity enriches us all, expands our understanding, and allows us to create better solutions.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Coordinate the schedules of Executive Director and Manager with faculty advisors, student teams, and project sponsors in scheduling of multiple project meetings
  • Assist the Executive Director and Manager in recruiting, communicating and organizing information materials distributed to new and potential clients to include preparation of marketing folders
  • Purchase and track office supplies
  • Build D2L (Desire2Learn) course space outlined by the Executive Director and Manager with key dates and group information, and ensure faculty and staff have appropriate system access
  • Generate and disseminate Business Consulting announcements
  • Develop and manage all Business Consulting marketing and promotion items for distribution to clients
  • Support Assistant Director with financial transactions
  • Support Assistant Director with travel accommodations and documentation
  • Build Qualtrix and Excel for team selection process
  • Build Qualtrix and Excel for peer review process
  • Register students for BNAD (Business Administration courses)
  • Manage consulting project files year to year to ensure they are in a secure file
  • Update Power Point presentations outlined by Executive Director and Manager
  • Manage all Business Consulting events throughout the year.
    a. Kick off
    b. Finales
  • Act as Salesforce super user for Business Consulting
    a. Manage Business Consulting contact information with Salesforce CRM

    Minimum Qualifications
    • High school diploma or equivalent, or equivalent learning attained through experience required
    • Minimum of 3 years of relevant experience required

      Preferred Qualifications
      • Experience in Microsoft Office Suite (Excel) and data management.
      • Previous experience with academic administrative support.
      • Experience with UA systems.
      • Experience with Qualtrix.
      • Experience with Salesforce.

        FLSA
        Non-Exempt

        Full Time/Part Time
        Part Time

        Number of Hours Worked per Week
        30

        Job FTE
        0.75

        Work Calendar
        Academic

        Job Category
        Organizational Administration

        Benefits Eligible
        Yes - Full Benefits

        Rate of Pay
        $16.50/hour

        Compensation Type
        hourly rate

        Grade
        4

        Career Stream and Level
        OC2

        Job Family
        Administrative Support

        Job Function
        Organizational Administration

        Type of criminal background check required:
        Name-based criminal background check (non-security sensitive)

        Number of Vacancies
        1

        Target Hire Date
        11/8/2021

        Expected End Date

        Contact Information for Candidates
        Cortez Smith

        Open Date
        10/19/2021

        Open Until Filled
        Yes

        Documents Needed to Apply
        Resume and Cover Letter

        Special Instructions to Applicant

        Diversity Statement
        At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Keywords: University of Arizona, Tucson , Administrative Assistant (Part-Time/Academic Schedule), Administration, Clerical , Tucson, Arizona

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