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Administrative Assistant/Receptionist

Company: HDR
Location: Tucson
Posted on: November 22, 2021

Job Description:

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch our 'About Us' video

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Join our team of professionals in an office support role! As the Tucson office Administrative Assistant/Receptionist you will be the first point of engagement for all visitors and staff arriving to work - creating a warm and professional atmosphere that enhances our employees' and visitors' experience is key to this role.

In the role of Administrative Assistant/Receptionist, we'll count on you to:
--- Provide exceptional service to our internal and external clients, your role to enhance their experience

--- Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail

--- Type, format and organize project documents, reports, specifications and correspondence

--- Create and maintain paper and electronic files

--- Order insurance and monitor insurance certificates

--- Apply company quality assurance guidelines and procedures for project document management

--- Assist with and help coordinate meetings and presentations, includes arranging office catering events

--- Work with multiple Project Managers and project teams as needed

--- Assist with project guides, project reviews, project invoices and expense reports as needed

--- Prioritize tasks in a calm and organized manner
--- Support team with preparation of letters, memos, reports, labels, and other documents as needed
--- Maintain office supplies and place orders as needed

--- Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out

--- Serve as the liaison between third party vendors (building management, parking, suppliers, etc.)

--- Assist administrative staff as needed
--- Perform other duties as needed

Qualifications

Required Qualifications

--- High School diploma or equivalent

--- Prior experience in a customer service or administrative role in a consulting or high end service environment required
--- Self-motivated, detail-oriented professional, ability to multitask a must
--- High level of proficiency with MS Office including Excel, Word (mail merges, formatting, etc.), PowerPoint, SharePoint and Outlook

--- Ability to handle confidential information
--- Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
--- Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
--- An attitude and commitment to being an active participant of our employee-owned culture is a must
Preferred Qualifications

--- Associate degree in a closely related field or combination of education and relevant experience

--- 1 years related experience

Why HDR

At HDR, we know work isn't only about who you work for; it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Keywords: HDR, Tucson , Administrative Assistant/Receptionist, Administration, Clerical , Tucson, Arizona

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