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Administrative Assistant Clinical Coordinator Liaison

Company: Arizona College of Nursing
Location: Tucson
Posted on: August 5, 2022

Job Description:

Arizona College of Nursing is currently seeking an Administrative Assistant and Clinical Liaison for our Tucson, Arizona Campus!Arizona College of Nursing is a rapidly growing, nursing school that transforms people's lives by preparing them for careers in nursing and improving communities through the care its graduates provide. As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor's in nursing in 3 years or less with qualified transfer credits. Our quality nursing curriculum prepares students for an in-demand career to helps communities overcome the chronic, well-known, and increasing nursing shortage. Through the execution of a targeted growth strategy, the college plans to meet the growing demand for nurses by launching campuses in markets where bachelor's prepared nurses are needed.Putting students first, we are dedicated to providing students with an exceptional education in growing healthcare fields; teaching them relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values:Passion: We love helping others succeed.Excellence: We strive to be the best.Adaptability: We learn, in part by trying new ideas.Accountability: We own our results.Integrity: We do the right thing.What You'll Do:The Administrative Assistant provides high-touch support to the campus's administrators including the Executive Director of Academic Operations (EDAO), Dean of Nursing (DON), and the Dean of General Education (DOGE). This role will also support the clinical coordination efforts.The Day-to-Day:Administrative & Faculty Onboarding DutiesServes as initial point of contact for all calls and visitors to the campusManages and maintains administrators' schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendarAttends curriculum, faculty, and other meetings as requested and takes meeting minutesPerforms general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copiesMaintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workersProofreads documents, analyzes data, and prepares correspondenceProvides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation softwarePrepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currencyCompletes weekly data entry and compilation of report for student clinical hoursSchedules/proctors exams as requiredCreates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.Creates student orientation packetsMaintains records of Assessment Technologies Institute (ATI) test results for all cohortsCompletes and distributes electronic end-of-semester student evaluationsFacilitates special event planning, arranges for catering services, and makes travel arrangements; organizes conferences, workshops, meetings, commencements; maintains liaison relationships with other administrators and external organizations of the campus administratorPrepares and processes onboarding documentation (offer letter, change of status) for new full-time and adjunct faculty for General Education and Core Nursing.Prepares biweekly time sheets for adjunct faculty sent to Human ResourcesMonitors all health and safety items to ensure completion and maintenance; serves as department facilities representative (i.e., badging, office space set-up, IT, scrubs)Clinical Liaison DutiesDevelops and manages relationships with hospitals, skilled nursing facilities, and other clinical agency sitesPrepare, track and perform administrative duties of the clinical rotation schedule; clinical phase program evaluation trackingManages relationships with existing clinical agency partners to ensure student and clinical site satisfactionActively participate in clinical placement-related events; clinical coordination meetings, job fairs, pre-clinical summit events, student forums, and clinical consortiumsCoordinates with key stakeholders to ensure students and faculty are compliant with clinical requirementsServes as a role model for faculty, staff, and students in the areas of customer service, collaboration, communication, excellence, attendance, and general professionalismUtilizes relationship skills in situations requiring group problem solving, consensus building, and win-win negotiationDaily strong interpersonal and communication skills with both student population, faculty, and campus leadership will occurWhat We Need From You:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.Degree preferredA minimum of two (2) years' executive level support experience, preferably in higher educationStrong organizational, writing, and interpersonal skillsAttention to detailExceptional degree of professionalism and discretion in handling confidential information and highly sensitive mattersExceptional ability to organize, prioritize, and multi-task in an extremely dynamic environmentEffective problem-solving skills and strong desire to help those who have questions and problemsThis overview represents major duties, responsibilities, and authorities of the position, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.What We Are Offering You:Competitive pay and opportunities for professional developmentDynamic organizational culture within a supportive working environmentComprehensive medical, dental, and vision benefitsRest and relaxation with paid sick leave and holiday benefitsPreparation for the future with a 401(k) and company matchOnly online applications will be accepted. No phone calls, please.Our schools prohibit discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, genetic information, veteran status, or any other status protected by applicable law to the extent prohibited by law.

Keywords: Arizona College of Nursing, Tucson , Administrative Assistant Clinical Coordinator Liaison, Administration, Clerical , Tucson, Arizona

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