Secretary, ALTA (Part Time) (UPDATED)

Company: University of Arizona
Location: Tucson
Posted on: May 26, 2023

Job Description:

Secretary, ALTA (Part Time) (UPDATED)
Posting Number
req13649
Department
Humanities Administration
Department Website Link
https://alta.arizona.edu/
Location
Main Campus
Address
1230 N. Park Ave., Esquire Building #205, Tucson, AZ 85721 USA
Position Highlights
Please Note: The Position Highlights has been updated to clarify information on hybrid work arrangements.
The American Literary Translators Association (ALTA), an affiliate of the College of Humanities, seeks self-motivated and highly qualified applicants for the position of Secretary.
The selected candidate will perform various administrative tasks, and will work independently and in coordination with other ALTA staff.
The successful candidate will directly report to the Executive Assistant to the Dean in the College of Humanities and will work closely with ALTA's Executive Director.
About ALTA:
The mission of the American Literary Translators Association is to support the work of literary translators, advance the art of literary translation, and serve translators, and the students, teachers, publishers, and readers of literature in translation.
ALTA fulfills this mission in a number of ways: hosting our annual conference, the largest gathering in North America dedicated exclusively to literary translation; offering awards that recognize excellence in literary translation; and providing emerging translators with support through mentorships and fellowships.
ALTA is an equal opportunity employer. We are committed to strengthening our organization through diversity in every sense and strongly encourage candidates of all races and ethnicities, sexualities and gender identities, life experiences, backgrounds, and perspectives to apply.
For more information about who we are and what we do, click here.
Primary residence in Tucson/surrounding area is required for this position. We are happy to provide flexibility for some remote work and allow a hybrid schedule. Travel to the UA's Tucson Main Campus is required regularly; per policy, expenses associated with travel to Main Campus will be the responsibility of the successful candidate.
Outstanding UA benefits include health, dental, and visioninsurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified familymembers; state and optional retirement plans; accessto UA recreation and culturalactivities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For moreinformation about working at the University of Arizona and relocationsservices, please click here.
Duties & Responsibilities
AlumniJacquelynn and Bennett Dorrance have made a gift commitment of $5.4 million toendow the deanship of the University of Arizona College of Humanities andinspire on campus and throughout the world a continuous and fearless spirit ofopen inquiry: https://humanities.arizona.edu/about/fearless-inquiries-project.
Duties and Responsibilities

• Schedule appointments, meetings, etc. for ALTA personnel, and ALTA Board and Committees.
• Prepare, send, and track invoices; record and track account revenue expenditures.
• Compile various data or statistics for manuscripts, records or recurring reports such as membership and donation reports, etc.
• Draft email correspondence in response to general, routine inquiries or to requests for information.
• Handle various administrative tasks related to ALTA's Board, including managing Board elections, creating and updating a Board manual, keeping various contact lists up to date.
• Add new or updated data to ALTA's membership database and website, as needed.
• Monitor office supplies and initiate requests to replenish; research and compare vendors for various supply purchases.
• Assemble and distribute mailings.
• Answer phones, take messages and/or direct callers to appropriate personnel.
• Additional data collection, entry, and management, as needed. Physical Requirement:
  • Lifting/Transporting requirement: Up to 20 pounds for rare occasions of accepting packages, supplies, and assisting with conference as needed. Knowledge, Skills & Abilities
    • Excellent organizational skills, an attention to detail, and an ability to juggle competing priorities.
    • Excellent interpersonal, verbal, and written communication skills.
    • Knowledge of standard office practices and procedures.
    • Enthusiastic, collaborative, adaptable, willing to learn.
    • Commitment to and passion for ALTA's mission and goals.
    • Familiarity with University of Arizona systems. Minimum Qualifications
      • High school diploma or equivalent, or equivalent learning attained through experience is required.
      • Experience with Microsoft Office applications, especially Word and Excel
      • Experience with G Suite applications, especially Google Drive, Google Forms, Google Calendar, and Google Groups.
      • Ability to drive according to the University Fleet Safety Policy. Preferred Qualifications
        • Experience with applications including Zoom, Doodle, PayPal, QuickBooks, Submittable; experience with CRM software a plus.
          FLSA
          Non-Exempt
          Full Time/Part Time
          Part Time
          Number of Hours Worked per Week
          20
          Job FTE
          0.5
          Work Calendar
          Fiscal
          Job Category
          Organizational Administration
          Benefits Eligible
          Yes - Full Benefits
          Rate of Pay
          $16.00
          Compensation Type
          hourly rate
          Grade
          3
          Career Stream and Level
          OC1
          Job Family
          Administrative Support
          Job Function
          Organizational Administration
          Type of criminal background check required:
          Name-based criminal background check (non-security sensitive)
          Number of Vacancies
          1
          Target Hire Date
          4/24/2023
          Expected End Date
          Contact Information for Candidates
          Elisabeth Jaquette, - Executive Director
          American Literary Translators Association (ALTA)
          elisabeth@literarytranslators.org
          Open Date
          3/31/2023
          Open Until Filled
          Yes
          Documents Needed to Apply
          Resume, Cover Letter, and One Additional Document
          Special Instructions to Applicant
          Please include 3 contacts for professional references at the end of your resume. You will be consulted in advance of any calls to references. Please include a 2-4 page writing sample. Upload files to satisfy the resume, cover letter and writing sample requirements for full consideration. Due to the application system formatting limitations, please do not free-type them in the application.
          Diversity Statement
          At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Keywords: University of Arizona, Tucson , Secretary, ALTA (Part Time) (UPDATED), Administration, Clerical , Tucson, Arizona