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Administrative Assistant

Company: GOLDER RANCH FIRE DISTRICT
Location: Tucson
Posted on: June 15, 2019

Job Description:

Administrative Assistant Starting Wage: $34,463/estimated annual salary (Paid at the rate of $16.57/hour) Plus Excellent Benefits Package Under general supervision and administrative direction, the Administrative Assistant provides administrative support to a group of departments or a division. Performs a variety of routine and non-routine office and administrative support duties, researches, analyzes and responds to administrative matters within established guidelines, processes and procedures. Principle Duties and Responsibilities General Administrative: Answers incoming telephone calls in a professional and timely manner using a multi-line telephone system and routes calls to proper person or divisionGreets internal and external customers, determines the nature of business and refers to the appropriate individual or division. Responds to inquiries regarding general information such as office hours, services and requests for forms. Performs a variety of clerical duties to support various divisions or departments throughout the organization such as filing, data entry, working with various forms, databases, memos, documents and scheduling Drafts and/or prepares correspondence, letters and reports requiring knowledge of departmental and District operations and regulations. Assists with the preparation of agendas and meeting minutes for department, committees and/or District meetings. Performs tasks with a high degree of accuracy, efficiency, confidentiality and attention to detail while exercising sound judgement.Organizes and maintains database files and records in manual and automated records systems. Schedules appointments and meetings and makes business related reservations as needed. Receives and routes incoming mail and prepares outgoing mail, parcels and equipment for delivery and for pickup for the assigned division/department. Monitors and maintains office inventory and supply levels for the assigned division/department.Assists with reconciliation of credit card charges and generation of purchase orders for the assigned division/department.Assists chief officers with research, reports and correspondence. Assists with District related activities and special projects. Complies with rules, policies and procedures as set forth by the District.Performs other duties and projects as assigned. Knowledge, Skills and Abilities General knowledge of the Fire District. Read, write and speak English in an articulate and fluent manner.Ability to operate standard office equipment. Maintain manual and automated filing and record systems.Ability to accurately type documents and perform data entry at a reasonable rate of speed. Computer skills in the various Microsoft Office Suite applications and the ability to learn and use specialized department specific software applications. Requires good working knowledge of common techniques, methods, practices, procedures, and use of forms in office environment.Produce written documents with clearly organized thoughts, using proper sentence construction, punctuation, and grammar.Understand and apply policies and procedures in order to perform the duties and responsibilities of the position. Establish and maintain effective working relationships with other departmental personnel, outside vendors and the general public. Innovative approach to carrying out duties and responsibilities. Minimum Qualifications Must be 18 years of age or older. High School Diploma or G.E.D.One (1) year full-time work experience in a clerical or administrative support position in a customer service environment. Must possess and maintain a Valid Arizona Driver License with good record. Preferred Qualifications: Associates Degree in a business related field from an accredited college or university.Public sector work experience Billing software work experienceWildland billing work experience Bilingual English and Spanish (verbal and written) Category: Administrative , Keywords: Administrative Assistant

Keywords: GOLDER RANCH FIRE DISTRICT, Tucson , Administrative Assistant, Administration, Clerical , Tucson, Arizona

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