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Administrative Assistant

Company: University of Arizona
Location: Tucson
Posted on: July 14, 2019

Job Description:

Job Description Position Information TitleAdministrative Assistant DepartmentEducation - Dean's Office (3201) LocationMain Campus Position Summary The Dean's Office in the College of Education is seeking an vibrant, conscientious and detail oriented individual who enjoys making a difference, being part of a team and takes pride in their career to work in our fast paced office. The successful candidate will perform a variety of advanced administrative duties requiring initiative and independent judgement. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please . Duties & Responsibilities * Coordinate conferences and event planning including logistical support for the Associate Dean and external constituents * Prepare materials, flyers, infographics, and social media to market events in consultation with the Communications and Marketing Office and the Associate Dean * Coordinate complex travel reservations, itineraries, travel authorizations, and expense reports * Process various financial transactions through UAccess Financials including but not limited to Disbursement Vouchers, Purchases through Shop Catalog, Department Purchasing Card, Requisitions, Purchase Orders, Expense Reimbursements and Payments * Maintain records on course and curricular changes, student appeals, meetings related to Academic Affairs * Organize meetings involving multiple high level administrators, staff, faculty, and key stakeholders; develop agendas and distribute materials as needed * Maintain the Associate Dean's calendar and travel * Facilitate graduate, undergraduate, faculty and staff awards processes including call for nominations; organize the selection committee; order awards; collect W-9's from winners; and maintain records of recipients * Liaison between the Dean's Office and UA Room and Course Scheduling, and reserve various conference rooms in the Education and the Education North buildings * Provide back-up support for Dean's Office staff and student workers during absences * Coordinate department mail distribution, shipping pickups or deliveries * Other duties, as assigned Knowledge, Skills, & Abilities Minimum Qualifications * Demonstrated excellence in writing * Skill in the use of Microsoft Office Programs (Word, Excel, and Outlook) * Demonstrated ability to multi task * Ability to problem solve and make decisions * Skill in developing and maintaining good working relationships * Skill in assisting students, parents, and both on and off campus representatives * Skilled in English composition, grammar, spelling and punctuation * Knowledge of standard office policies and procedures Arizona Board of Regents Minimum Qualifications Four years of directly related experience; OR, a Certificate in Secretarial Science AND three years of directly related experience; OR, any equivalent combination of experience, training and/or education. Preferred Qualifications * Knowledge of UAccess Analytics * Undergraduate degree in English, communications or a related field * Knowledge of and ability to search for information at the UA library and other electronic data bases * Bi-or multilingual Full Time/Part TimeFull Time Number of Hours Worked per Week40 Job CategoryClerical and Office Benefits EligibleYes - Full Benefits FLSANon-Exempt Posted Rate of PayDOE Type of criminal background check required:Name-based criminal background check (non-security sensitive) Posting Detail Information Posting NumberS27334 Number of VacanciesOne Desired Start Date08/01/2019 Position End Date (if temporary) Limited to Current UA EmployeesNo Contact Information for Candidates Rachel Barton ************************* Open Date06/24/2019 Review Start Date07/08/2019 Close Date Open Until FilledYes Special Instructions to Applicant Please note: You will be required to provide contact information for a minimum of three professional references within your application. Should you be selected as a finalist for this position, for your convenience, your references may receive an automatic email. This email will ask your references to complete a brief questionnaire in regard to your suitability for the position as well as request the attachment of a letter of recommendation. These letters of recommendation must be uploaded directly via the ************* website by your reference provider. ************* is not compatible with any 'dossier aggregate' system (e.g., Interfolio, Intellimedia). Quick Link for Internal Postings Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

Keywords: University of Arizona, Tucson , Administrative Assistant, Administration, Clerical , Tucson, Arizona

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