TucsonAZRecruiter Since 2001
the smart solution for Tucson jobs

Management Assistant

Company: CarMax
Location: Tucson
Posted on: January 15, 2021

Job Description:

7249 - Tucson - 4755 N Oracle Rd, Tucson, Arizona, 85705CarMax, the way your career should be! General Summary: Under general direction from the Business Office Manager, this position is responsible for providing administrative support to the store management team and associates as described in the principle duties and responsibilities below.Principle Duties and Responsibilities: * Coordinate employment process for job applicants visiting the CarMax location. This includes but is not limited to:* Partner with hiring team members and job applicants to obtain scheduling availability* Confirm schedules for hiring team and provide supplemental paperwork to hiring team members* Provide supplemental paperwork to job applicants prior to interview day* Update job applicant status and information in AIMS* Process job applicant AOI and provide results to hiring team* Maintain job applicant files* Greet job applicants who are visiting location for interviews* Respond to general inquiries from job applicants* Coordinate all new associate orientation. This includes but is not limited to:* Ensure that all new associate paperwork is completed accurately and timely (i.e., I9s, dispute resolution agreement, etc.)* Set up and maintain associate personnel files* Key all new associates into the CarMax Manager Self Service (MSS) system* Train new associate on clocking in and out of KRONOS* Set up and train new associate in KMXU and ensure all KMXU training is completed* Process all Personnel Action forms in MSS and CarMax payroll system (VIPER)* Assist in planning and executing store events. Examples include: Communication meetings, regional team store visits, various associate and manager meetings, etc.* Maintain the store's Associate Care & Communication (AC&C) binder* Process incoming store invoices and assist associates with travel and expense documents for payment using CarMax systems and programs* Assist store management team with Concur related activities* Maintain and order all store supplies, posters and other communication documents* Complete clerical responsibilities associated with Workers Compensation and associate leave of absence* Provide support of all business areas as needed while adhering to CarMax guidelines* Responsibilities may include, but are not limited to: copying, filing, answering phones, data entry and reconciliation of missing dealer plates or information* Answer multi-line phone system, respond to callers' needs and direct calls as appropriate. Will also operate paging/intercom system when necessary * At the discretion of the Business Office Manager or Manager on Duty in the Business Office, Associate will also perform Business Office functions including but not limited to:* Process paperwork associated with retail/wholesale automobile sales may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork* Process auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles (calls and follow up), payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts* Manage multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention.* Process paperwork affiliated with the state DMV. This may include submitting paperwork necessary to title or and register a vehicle for a customer after the sale or obtaining a title for a customer after the sale.* Mentor new Business Office Associates, as well as, train other store departments on Business Office process and procedureJob Specifications: * One or more years of experience providing administrative support in a multi-user office environment is required* High school diploma is required, some college or college degree is preferred* Experience with MS Office products (Excel, Word, PowerPoint), internet search engines and email systems is required* Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail* Demonstrates effective communication with both internal and external customers (written and verbal)* Conveys a professional and positive image* Maintains confidentiality of all records, files and reports within the scope of the position* Understands numeric filing system* Completes CarMax provided training as required* Reports Loss Prevention and/or Human Resource related issues to management* Ability to lift objects that weigh as much as 15-20 lbs* Ability to read, interpret and transcribe data in order to maintain accurate records* Uses resources and partnership to balance the needs of the customer and the business* Develops partnerships with the Sales team and other departments in order to provide quality customer serviceWorking Conditions: * Pleasant, but noisy office environment, taking direction from more than one manager* Numerous distractions and disruptions due to incoming communication* May require walking or standing for extended periods of time* Variety of work schedules with shifts that may include nights, weekends, and holidays* Wears CarMax clothing (acquired through the Company) at all times while working in the storeAbout CarMaxCarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide.Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For--.CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.SDL2017

Keywords: CarMax, Tucson , Management Assistant, Executive , Tucson, Arizona

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Executive Jobs

Description: Family Dollar wants you to join our team of, energetic, and hard-working associates and leaders We are seeking Full-Time Store Managers for full time opportunities in a fast paced work environment Family (more...)
Company: Dollar Tree Stores
Location: Pinetop
Posted on: 01/20/2021

Director of Nursing
Description: Job Description Overview Centurion is proud to be the provider of comprehensive
Company: Centurion
Location: Tucson
Posted on: 01/20/2021

Control Systems Manager
Description: DESCRIPTION About Maintenance at Amazon br Operations is at the heart of Amazon's business. We are known for our speed, accuracy, and exceptional . Our buildings deliver tens of thousands of products (more...)
Company: Amazon
Location: Tempe
Posted on: 01/20/2021

Website Content Manager
Description: We are expanding our brand at Fat Fender Garage. In a perfect world, we would hire an expert in website design, data migration and digital marketing strategies. We understand the challenges of the perfect (more...)
Location: Gilbert
Posted on: 01/20/2021

11B Infantryman - Management Training
Description: The Infantry is the backbone of the Army. These Soldiers fill the literal boots on the ground who are responsible for taking or holding ground during any combat operation. You'll attack, repel, and capture (more...)
Company: Army National Guard
Location: Tucson
Posted on: 01/19/2021

Assistant Store Manager
Description: O'Reilly is now hiring Assistant Store Managers who are dedicated to assisting Store Managers in developing team members who deliver excellent customer service and a positive customer experience. These (more...)
Company: O'Reilly Automotive
Location: Gilbert
Posted on: 01/20/2021

Area Manager
Description: Area Manager One of our nationwide clients is looking to add an Area Manager to cover their regional office in Tucson, Arizona on a direct hire basis. Company Profile:Family-owned businessUtility SafetyField (more...)
Company: Frontline Source Group
Location: Tucson
Posted on: 01/19/2021

Loves Travel Stops & Country Store: General Manager In Training
Description: Job DescriptionReq ID: 183102 Address: 643 S. Highway 90 Benson, AZ, 85602 Operations Manager Working at Love's as an Operations Manager is a very different job. We work hard for our customers and our (more...)
Company: Loves Travel Stops & Country Store
Location: Benson
Posted on: 01/19/2021

Director Of Engineering - Internet Service Provider
Description: The Director of Engineering is a strategic position with occasional tactical tasks. The incumbent will participate in the design, development, implementation, expansion and maintenance of Ethernet and (more...)
Company: Simply Bits
Location: Tucson
Posted on: 01/20/2021

Home Health Nurse Manager (Nursing Administrator #)
Description: Nurse Manager opening in Hereford, Arizona. Home Health Department Nurse Manager: POSITION SUMMARY Under the general supervision of the Chief Nursing Officer/Director of Patient Care Services, assumes (more...)
Company: KA Recruiting Inc.
Location: Hereford
Posted on: 01/19/2021

Log In or Create An Account

Get the latest Arizona jobs by following @recnetAZ on Twitter!

Tucson RSS job feeds