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Assistant Vice President, Alumni and Constituent Engagement

Company: University of Arizona Foundation
Location: Tucson
Posted on: September 25, 2022

Job Description:

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Assistant Vice President, Alumni and Constituent Engagement

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Job Details

Position Summary:
As an integral team member of Philanthropy & Alumni Engagement (PAE) at the University of Arizona, the Assistant Vice President Alumni & Constituent Engagement (AVP) is responsible for leading teams that develop innovative experiences, programs and services to engage constituents in meaningful ways and strengthen their connections with the University of Arizona by helping them stay informed, involved, and invested in their UArizona passions. The AVP reports to and works closely with the senior vice president of constituent relations, marketing/communications, and giving programs (CRMCGP) and serves on the divisional leadership team.
Essential Functions/Major Responsibilities:

  • Provide strategic leadership and management of the Alumni & Constituent Engagement (ACE) department with the mission to engage alumni, parents, students, current and prospective donors and volunteer leaders in meaningful ways that advance the university's strategic priorities.
  • Create strategic and operating plans, budgets, and staffing plans to recruit and develop teams that plan and manage in-person and digital constituent engagement activities, including:
    • Alumni-centered programs tailored for diverse demographic and affinity-based audiences
    • Local, regional and virtual events showcasing university leaders, initiatives and impacts
    • Homecoming and alumni reunions
    • Meetings, conferences and events to engage volunteer leadership groups, including Foundation Board of Trustees, Alumni Advisory Council, Recent Alumni Advisory Council, National Leadership Council, leaders of regional networks and affinity groups, and unit-based advisory councils
    • Stewardship events and experiences for Foundation-managed giving societies and scholarship programs.
    • Athletic program experiences through pre-game receptions and tailgates
    • Campaign events
    • Guide the development of Alumni Relations functions that support the university's efforts to attract students, help students and graduates secure internships and jobs, and support the needs of campus partners in their efforts to connect alumni and secure their support.
    • Develop, prioritize, and grow engagement initiatives and deploy staff and operating resources to achieve department, division and organization-wide goals.
    • Facilitate training and professional development opportunities for staff, coach and mentor individuals and managers, and evaluate employee performance.
    • Ensure logistical support for meetings of the University of Arizona Foundation boards, committees, and councils and develop meaningful engagement that supports board members in providing impactful and effective volunteer leadership for the organization.
    • Lead the planning process for high-visibility PAE events to ensure appropriate timelines and strategic focus. Manage people and resources to effectively execute event plans.
    • Collaborate with PAE leadership, principal gifts office, stewardship office, marketing/communications office and major gifts unit-based alumni/development offices in creation and implementation of dynamic constituent engagement initiatives involving event logistics.
    • Serve as liaison to the office of the University of Arizona president for event scheduling and work with the university Experience Team and Presidential Events & University Ceremonies to ensure high-quality constituent engagement opportunities involving senior UArizona leadership.
    • Create a data-driven engagement program utilizing metrics for decision-making and program performance evaluation.
    • Establish procedures for tracking engagement activity in the constituent database of record and promote adherence to procedures within the department and with relevant practitioners across PAE.
    • Develop and maintain relationships with colleagues in the Foundation, colleges and units, and other internal partners (Athletics, President's Office) to promote collaboration and grow and enhance engagement opportunities for alumni, donor and volunteer constituencies.
    • Foster productive working relationships with campus partners in event/meeting support and implementation, including catering services, facilities management, parking and transportation, security and risk management.
    • Provide event planning training and resources to unit alumni/development offices to elevate the quality and consistency of the constituent experience through PAE programs and events.
    • Ensure appropriate and effective use of budget resources within department's purview and compliance with all Foundation financial policies and procedures.
    • Serve as a senior leader of the division and participate in long-term and short-term planning for the division.
    • Perform additional duties as assigned.
      Job Scope:
      The duties of the Assistant Vice President are essential to the successful performance of PAE. The position may regularly work with minimal supervision and will regularly exercise independent judgment. While the position is expected to follow all UAF and UA organizational policies (accounting, personnel, contracts, etc.), he/she will have the opportunity to recommend procedure changes regarding programs and events issues.

      Interpersonal Contacts:
      Interpersonal contacts are frequent and varied and include, but are not limited to, UA/UAF donors and prospects, UA administrators and campus leadership, faculty, staff, students and vendors.

      Supervisory Responsibility:
      This position has direct supervisory of Central PAE staff. Teams include Alumni and Student Engagement, Volunteer Leadership Engagement and Engagement Experiences and Events.

      Knowledge, Skills, & Abilities:
      • Experience managing, training/developing, and motivating a team to deliver high-quality work and achieve organizational goals.
      • Experience in planning and implementing large-scale, complex events involving multiple partners.
      • Experience working with volunteer boards and knowledge of best practices in board governance and operations.
      • Experience creating short- and long-term plans and demonstrated ability to accomplish work within prescribed budget parameters.
      • A collaborative team leader who takes initiative, sets priorities, and maximizes resources.
      • Ability to successfully manage multiple tasks and projects to completion within timeline, quality, and budget standards.
      • Communicates information in a clear, concise, accurate, and timely manner.
      • Commitment to working in a team environment with shared goals.
      • Ability to develop and scale work processes to effectively manage increased volume resulting from program growth.
      • Ability to translate key organizational messages and priority themes through event programming and experiences.
      • Ability to evaluate programs, procedures, and systems and assess strategic value and viability.
      • Ability to provide sound judgment and offer solutions that align with PAE guiding principles, university values and ethical standards of the advancement profession.
      • Adaptable to changing processes and environments.
      • Entrepreneurial mindset that embraces experimentation and can quickly pivot when necessary.
      • Recognizes and respects different perspectives. Open to the ideas and views of others.
      • Ability to handle highly confidential and sensitive information in a professional manner.
        Minimum Qualifications:
        • Bachelor's degree;
        • Nine years alumni relations and development experience with emphasis on constituent relations, program development and event production;
        • Five years of staff management experience;
        • Experience with online event management systems and constituent databases; AND
        • Proficiency in MS office applicationsPreferred Qualifications:
          • Masters' degree
          • Organizational leadership and strategic planning experience
          • Demonstrated success with major, principal and planned gift donors
          • Demonstrated success working with college leadership, faculty, administration and researchers Experience in a large, complex institution with centralized and decentralized operational components.Work Environment:
            • Work and travel during evenings and weekends is required to attend events
            • Travel to various offices and departments across campus and/or non-campus locations for Foundation business required.

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Keywords: University of Arizona Foundation, Tucson , Assistant Vice President, Alumni and Constituent Engagement, Executive , Tucson, Arizona

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