Assistant Vice President, Alumni and Constituent Engagement
Company: University of Arizona Foundation
Posted on: November 25, 2022
Assistant Vice President, Alumni and Constituent
EngagementGeneral Position Summary
As an integral team member of Philanthropy & Alumni Engagement
(PAE) at the University of Arizona, the Assistant Vice President
Alumni & Constituent Engagement (AVP) is responsible for leading
teams that develop innovative experiences, programs and services to
engage constituents in meaningful ways and strengthen their
connections with the University of Arizona by helping them stay
informed, involved, and invested in their UArizona passions. The
AVP reports to and works closely with the senior vice president of
constituent relations, marketing/communications, and giving
programs (CRMCGP) and serves on the divisional leadership team.
ResponsibilitiesEssential Functions/ Major Responsibilities:
- Provide strategic leadership and management of the Alumni &
Constituent Engagement (ACE) department with the mission to engage
alumni, parents, students, current and prospective donors and
volunteer leaders in meaningful ways that advance the university's
- Create strategic and operating plans, budgets, and staffing
plans to recruit and develop teams that plan and manage in-person
and digital constituent engagement activities, including:
- Alumni-centered programs tailored for diverse demographic and
- Local, regional and virtual events showcasing university
leaders, initiatives and impacts
- Homecoming and alumni reunions
- Meetings, conferences and events to engage volunteer leadership
groups, including Foundation Board of Trustees, Alumni Advisory
Council, Recent Alumni Advisory Council, National Leadership
Council, leaders of regional networks and affinity groups, and
unit-based advisory councils
- Stewardship events and experiences for Foundation-managed
giving societies and scholarship programs.
- Athletic program experiences through pre-game receptions and
- Campaign events
- Guide the development of Alumni Relations functions that
support the university's efforts to attract students, help students
and graduates secure internships and jobs, and support the needs of
campus partners in their efforts to connect alumni and secure their
- Develop, prioritize, and grow engagement initiatives and deploy
staff and operating resources to achieve department, division and
- Facilitate training and professional development opportunities
for staff, coach and mentor individuals and managers, and evaluate
- Ensure logistical support for meetings of the University of
Arizona Foundation boards, committees, and councils and develop
meaningful engagement that supports board members in providing
impactful and effective volunteer leadership for the
- Lead the planning process for high-visibility PAE events to
ensure appropriate timelines and strategic focus. Manage people and
resources to effectively execute event plans.
- Collaborate with PAE leadership, principal gifts office,
stewardship office, marketing/communications office and major gifts
unit-based alumni/development offices in creation and
implementation of dynamic constituent engagement initiatives
involving event logistics.
- Serve as liaison to the office of the University of Arizona
president for event scheduling and work with the university
Experience Team and Presidential Events & University Ceremonies to
ensure high-quality constituent engagement opportunities involving
senior UArizona leadership.
- Create a data-driven engagement program utilizing metrics for
decision-making and program performance evaluation.
- Establish procedures for tracking engagement activity in the
constituent database of record and promote adherence to procedures
within the department and with relevant practitioners across
- Develop and maintain relationships with colleagues in the
Foundation, colleges and units, and other internal partners
(Athletics, President's Office) to promote collaboration and grow
and enhance engagement opportunities for alumni, donor and
- Foster productive working relationships with campus partners in
event/meeting support and implementation, including catering
services, facilities management, parking and transportation,
security and risk management.
- Provide event planning training and resources to unit
alumni/development offices to elevate the quality and consistency
of the constituent experience through PAE programs and
- Ensure appropriate and effective use of budget resources within
department's purview and compliance with all Foundation financial
policies and procedures.
- Serve as a senior leader of the division and participate in
long-term and short-term planning for the division.
- Perform additional duties as assigned.
The duties of the Assistant Vice President are essential to the
successful performance of PAE. The position may regularly work with
minimal supervision and will regularly exercise independent
judgment. While the position is expected to follow all UAF and UA
organizational policies (accounting, personnel, contracts, etc.),
he/she will have the opportunity to recommend procedure changes
regarding programs and events issues.
Interpersonal contacts are frequent and varied and include, but are
not limited to, UA/UAF donors and prospects, UA administrators and
campus leadership, faculty, staff, students and vendors.
This position has direct supervisory of Central PAE staff. Teams
include Alumni and Student Engagement, Volunteer Leadership
Engagement and Engagement Experiences and Events.
Knowledge, Skills, & Abilities
- Experience managing, training/developing, and motivating a team
to deliver high-quality work and achieve organizational
- Experience in planning and implementing large-scale, complex
events involving multiple partners.
- Experience working with volunteer boards and knowledge of best
practices in board governance and operations.
- Experience creating short- and long-term plans and demonstrated
ability to accomplish work within prescribed budget
- A collaborative team leader who takes initiative, sets
priorities, and maximizes resources.
- Ability to successfully manage multiple tasks and projects to
completion within timeline, quality, and budget standards.
- Communicates information in a clear, concise, accurate, and
- Commitment to working in a team environment with shared
- Ability to develop and scale work processes to effectively
manage increased volume resulting from program growth.
- Ability to translate key organizational messages and priority
themes through event programming and experiences.
- Ability to evaluate programs, procedures, and systems and
assess strategic value and viability.
- Ability to provide sound judgment and offer solutions that
align with PAE guiding principles, university values and ethical
standards of the advancement profession.
- Adaptable to changing processes and environments.
- Entrepreneurial mindset that embraces experimentation and can
quickly pivot when necessary.
- Recognizes and respects different perspectives. Open to the
ideas and views of others.
- Ability to handle highly confidential and sensitive information
in a professional manner.
- Ability to understand and follow all Federal, University and
UADP policies and procedures, including scholarship and financial
aid policies, as well as the University of Arizona Gift
- Knowledge and understanding of development and fund-raising
principles and procedures.
- Excellent interpersonal skills, strong ability to create
personal relationships, and proven success in executing moves
management actions and closing six-figure philanthropic
- Ability to effectively communicate the University of Arizona
mission, strategic plan, and case for philanthropic
- Ability to build and maintain productive relationships with
donors, UADP colleagues, and UA faculty, administration and staff
- Ability to inspire cooperation and participation.
- Ability to make good decisions and to exercise good judgment
- Ability to maintain donor confidentiality.
- Excellent written and verbal communication skills.
- Ability to understand and work with budgetary procedures and
- Excellent time management and organizational skills.
- Excellent initiative and ability to work independently as well
- Knowledge of computer programs such as MS Office products and
- Demonstrated knowledge of development and fundraising
principles and procedures.
- Ability to work across multiple teams and diverse
- Bachelor's degree;
- Nine years alumni relations and development experience with
emphasis on constituent relations, program development and event
- Five years of staff management experience;
- Experience with online event management systems and constituent
- Proficiency in MS office applications
- Masters' degree
- Organizational leadership and strategic planning
- Demonstrated success with major, principal and planned gift
- Demonstrated success working with college leadership, faculty,
administration and researchers Experience in a large, complex
institution with centralized and decentralized operational
- Work and travel during evenings and weekends is required to
- Travel to various offices and departments across campus and/or
non-campus locations for Foundation business required.
Job BenefitsThe University of Arizona and the University of Arizona
Foundation offer employees a robust array of enticing benefits.
From premium healthcare coverage to tuition reduction to 40+ days
off annually (22 vacation, 12 sick, 10 holidays, etc.), employees
are well cared for.
The University of Arizona has been recognized for our innovative
work-life programs. For more information about working at the
University of Arizona and relocations services, pleaseclick
Diversity StatementPhilanthropy and Alumni Engagement is an office
comprised of both University of Arizona and University of Arizona
Foundation employees, and as such, shares the intuition's approach
to diversity and inclusiveness:
At the University of Arizona, we value our inclusive climate
because we know that diversity in experiences and perspectives is
vital to advancing innovation, critical thinking, solving complex
problems, and creating an inclusive academic community. As an
Hispanic-serving institution, we translate these values into action
by seeking individuals who have experience and expertise working
with diverse students, colleagues, and constituencies. Because we
seek a workforce with a wide range of perspectives and experiences,
we provide equal employment opportunities to applicants and
employees without regard to race, color, religion, sex, national
origin, age, disability, veteran status, sexual orientation, gender
identity, or genetic information.
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Keywords: University of Arizona Foundation, Tucson , Assistant Vice President, Alumni and Constituent Engagement, Executive , Tucson, Arizona
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