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Manager of BEST Financial Systems

Company: inTulsa
Location: Tucson
Posted on: January 25, 2023

Job Description:

InTulsa is partnering with BEST to find candidates for this exciting role in Tulsa

Location: Tulsa, OK. This is an hybrid position for those already in Tulsa, OK or willing to relocate to Tulsa, OK

Manager of BEST Financial Systems - Birth through Eight Strategy for Tulsa (BEST)

The Birth through Eight Strategy for Tulsa (BEST), an initiative of the George Kaiser Family Foundation (GKFF), is dedicated to providing an equal opportunity for young children in Tulsa through investments in early childhood education, community health, social services and civic enhancement.

GKFF-BEST is currently seeking a mission-driven and equity-focused candidate to fill the position of Manager of BEST Financial Systems.

BEST works shoulder-to-shoulder with parents, caregivers, and community leaders to enable families to access programs and services that nurture strong brain development and adult-child experiences, putting children on a path toward lifelong success. BEST envisions a day where all of Tulsa's children living in economic poverty have equitable access to the opportunities and resources they need and deserve.

Role Overview

BEST currently partners with over 80 public and non-profit agencies of varying sizes that are delivering health, education, criminal justice and social service supports to children and families in Tulsa. As part of the collaborative BEST team currently made up of 14 members, the Manager of BEST Financial Systems plays an important role managing systems, processes, and information related to finance, including: managing payables processes, internal grant processes, regular accounting oversight, and financial analyses. This is a newly created position for BEST and is a full-time, benefits-eligible position that will be based out of the BEST offices in South Tulsa.


As a member of the BEST team, the Manager of BEST Financial Systems will report to the BEST Director of Operations and be included as part of the BEST operations team. This role will work closely with the Director of Operations, BEST's Senior Operations Coordinator, BEST Operations Associates, and key staff internal to GKFF and BEST partner organizations to align and execute financial processes, improve systems, and communicate with a diverse set of stakeholders. Additionally, this person will work with other members of the BEST team on an ongoing basis to ensure alignment internally, providing strategic financial support and consistent information about the financial status of the initiative.

Hours and Location

  • The BEST team currently works a hybrid schedule. For this position, we anticipate 3 days per week at the GKFF-BEST office (7030 S Yale Ave, Tulsa, OK) and 2 remote work from home days per week (after onboarding is complete). Exact daily schedule to be determined with supervisor.
  • Anticipated start date is February 2023; flexible timing may be possible for the right candidate
  • Upon offer of the position, relocation support is available for candidates residing out of state but wishing to work locally in Tulsa Job Description

    The Manager of BEST Financial Systems will lead through influence, relationships, and collaboration to work with multiple diverse groups of stakeholders. This role is responsible for managing the day-to-day execution of financial processes and the overall maintenance and improvement of BEST financial systems. This position does not have any direct reports, but will manage BEST financial processes and will be accountable for the overall accuracy, efficiency, and effectiveness of BEST's financial transactions, information, communications, and reporting.

    Some examples of regular duties, deliverables, and responsibilities are below. This role adds capacity to the existing BEST team by taking on the current duties of other team members. A system of gradual release will be in place to provide the person selected as Manager of BEST Financial Systems the time and opportunity needed to build context and deepen understanding while maintaining current BEST systems. We anticipate this role to be approximately 75% management and execution within existing financial systems and 25% collaboration for systems improvement and/or new process design.

    • Regularly assess BEST financial systems, processes, and interactions through an equity-based lens to identify risks and make suggestions for improvement
    • Prepare BEST interim grant requests
    • Document processes and maintain accurate financial records, investigating questions and issues as they arise
    • Validate BEST financial data and check BEST financial systems and reports for accuracy
    • Lead continuous improvement projects for more efficient and streamlined processes
    • Collaborate with members of the BEST team and the cross-functional finance teams to support ongoing projects, internal and external reporting, and financial analysis
    • Contribute to the BEST operations team to create, guide, and influence work plans and timelines
    • Engage in embedded professional learning activities to advance BEST's mission, goals, and values in service of kids and families in Tulsa
    • Serve as the team's expert on all financial processes, helping team members determine the best financial processes for their needs Quarterly
      • Support BEST internal and external reporting, including the creation of financial reports, analyses, and presentations to diverse audiences and stakeholder groups
      • Identify trends, patterns, risks, opportunities, and gaps in BEST's budgets and spending
      • Help lead and execute quarterly BEST operational processes related to partner reporting, data collection, and special projects
      • Meet regularly with members of the BEST team to discuss departmental spending, alignment to BEST priority areas, and grants
      • Collaborate with BEST partner programs, members of the BEST team, and BEST's cross-functional finance teams to support quarterly grant approval processes, including partner application and program budget development, preparation of grant materials for the GKFF Board of Director meetings, and new grant cycles and new materials as needed
      • Provide information needed for tax and auditing purposes as requested
      • Share changes to spending rules, financial processes, or other finance-related info with stakeholders as needed
      • Support the development of BEST financial platforms, including design and development of Salesforce, accounting software and reporting dashboards Project-Based or Annual
        • Support the Director of Operations and members of the BEST leadership team annually as they develop and adjust BEST's budget
        • Support a number of annual analyses through the development of financial reviews, equity audits, and presentations (including year-over-year analyses, investment summaries, cost of service delivery analysis, and other analyses related to decision-making) Education
          • Completion of a Bachelor's degree in math, finance, accounting, business or a related field preferred. Candidates without a Bachelor's degree in these fields, but who have obtained relevant professional certifications or who have aligned professional experience are encouraged to apply. Requirements
            • Previous experience working in or with nonprofit organizations or government agencies
            • At least 3 years of applied professional experience with one or more of the following functional areas: processing payables, accounting, budget development and management, grants administration, or data analysis
            • Understanding of issues related to diversity, equity, and inclusion and ability to apply knowledge to analyze financial and organizational systems, especially those issues related to wealth generation of underrepresented groups and racial equity Preferred Competencies and Experience
              • Experience managing line item budgets, conducting financial analyses, and presenting financial information to diverse stakeholders
              • Experience developing, documenting, and maintaining processes
              • Demonstrated success conducting continuous improvement initiatives (large or small scale);
              • Proficient in financial and analytical software/platforms, including Quickbooks, Excel, Power BI
              • Knowledge of the following technical systems: online payables platforms (e.g. Yooz, or similar); Salesforce or similar customer relationship manager (CRM); grants management platform experience a plus
              • Ability to work independently with strong attention to detail and accuracy to deliver on goals, with an understanding of when to raise questions, issues, and risks to the attention of supervisors and colleagues Personal characteristics
                • Ability to incorporate feedback in real time from a wide range of sources
                • Ability to think creatively and proactively, and to perform and adapt in a fast-paced, start-up environment with ongoing refinements to processes and scope of work
                • Excellent interpersonal and relationship-building skills with an emphasis on:
                  • Collaborating with peers and a wide range of partners using a solutions-oriented, strengths-based approach
                  • Influencing others without formal supervisory authority
                  • Proactive and able to anticipate needs and issues Salary

                    Expected range for the starting salary for this position is between $72,000 - $85,000 per year. Salary offering will ultimately depend on prior experience, education, and other qualifications.

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Keywords: inTulsa, Tucson , Manager of BEST Financial Systems, Executive , Tucson, Arizona

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