Manager of BEST Financial Systems
Company: inTulsa
Location: Tucson
Posted on: January 25, 2023
Job Description:
InTulsa is partnering with BEST to find candidates for this
exciting role in Tulsa
Location: Tulsa, OK. This is an hybrid position for those already
in Tulsa, OK or willing to relocate to Tulsa, OK
Manager of BEST Financial Systems - Birth through Eight Strategy
for Tulsa (BEST)
The Birth through Eight Strategy for Tulsa (BEST), an initiative of
the George Kaiser Family Foundation (GKFF), is dedicated to
providing an equal opportunity for young children in Tulsa through
investments in early childhood education, community health, social
services and civic enhancement.
GKFF-BEST is currently seeking a mission-driven and equity-focused
candidate to fill the position of Manager of BEST Financial
Systems.
BEST works shoulder-to-shoulder with parents, caregivers, and
community leaders to enable families to access programs and
services that nurture strong brain development and adult-child
experiences, putting children on a path toward lifelong success.
BEST envisions a day where all of Tulsa's children living in
economic poverty have equitable access to the opportunities and
resources they need and deserve.
Role Overview
BEST currently partners with over 80 public and non-profit agencies
of varying sizes that are delivering health, education, criminal
justice and social service supports to children and families in
Tulsa. As part of the collaborative BEST team currently made up of
14 members, the Manager of BEST Financial Systems plays an
important role managing systems, processes, and information related
to finance, including: managing payables processes, internal grant
processes, regular accounting oversight, and financial analyses.
This is a newly created position for BEST and is a full-time,
benefits-eligible position that will be based out of the BEST
offices in South Tulsa.
Relationships
As a member of the BEST team, the Manager of BEST Financial Systems
will report to the BEST Director of Operations and be included as
part of the BEST operations team. This role will work closely with
the Director of Operations, BEST's Senior Operations Coordinator,
BEST Operations Associates, and key staff internal to GKFF and BEST
partner organizations to align and execute financial processes,
improve systems, and communicate with a diverse set of
stakeholders. Additionally, this person will work with other
members of the BEST team on an ongoing basis to ensure alignment
internally, providing strategic financial support and consistent
information about the financial status of the initiative.
Hours and Location
- The BEST team currently works a hybrid schedule. For this
position, we anticipate 3 days per week at the GKFF-BEST office
(7030 S Yale Ave, Tulsa, OK) and 2 remote work from home days per
week (after onboarding is complete). Exact daily schedule to be
determined with supervisor.
- Anticipated start date is February 2023; flexible timing may be
possible for the right candidate
- Upon offer of the position, relocation support is available for
candidates residing out of state but wishing to work locally in
Tulsa Job Description
The Manager of BEST Financial Systems will lead through influence,
relationships, and collaboration to work with multiple diverse
groups of stakeholders. This role is responsible for managing the
day-to-day execution of financial processes and the overall
maintenance and improvement of BEST financial systems. This
position does not have any direct reports, but will manage BEST
financial processes and will be accountable for the overall
accuracy, efficiency, and effectiveness of BEST's financial
transactions, information, communications, and reporting.
Some examples of regular duties, deliverables, and responsibilities
are below. This role adds capacity to the existing BEST team by
taking on the current duties of other team members. A system of
gradual release will be in place to provide the person selected as
Manager of BEST Financial Systems the time and opportunity needed
to build context and deepen understanding while maintaining current
BEST systems. We anticipate this role to be approximately 75%
management and execution within existing financial systems and 25%
collaboration for systems improvement and/or new process
design.
Weekly
- Regularly assess BEST financial systems, processes, and
interactions through an equity-based lens to identify risks and
make suggestions for improvement
- Prepare BEST interim grant requests
- Document processes and maintain accurate financial records,
investigating questions and issues as they arise
- Validate BEST financial data and check BEST financial systems
and reports for accuracy
- Lead continuous improvement projects for more efficient and
streamlined processes
- Collaborate with members of the BEST team and the
cross-functional finance teams to support ongoing projects,
internal and external reporting, and financial analysis
- Contribute to the BEST operations team to create, guide, and
influence work plans and timelines
- Engage in embedded professional learning activities to advance
BEST's mission, goals, and values in service of kids and families
in Tulsa
- Serve as the team's expert on all financial processes, helping
team members determine the best financial processes for their needs
Quarterly
- Support BEST internal and external reporting, including the
creation of financial reports, analyses, and presentations to
diverse audiences and stakeholder groups
- Identify trends, patterns, risks, opportunities, and gaps in
BEST's budgets and spending
- Help lead and execute quarterly BEST operational processes
related to partner reporting, data collection, and special
projects
- Meet regularly with members of the BEST team to discuss
departmental spending, alignment to BEST priority areas, and
grants
- Collaborate with BEST partner programs, members of the BEST
team, and BEST's cross-functional finance teams to support
quarterly grant approval processes, including partner application
and program budget development, preparation of grant materials for
the GKFF Board of Director meetings, and new grant cycles and new
materials as needed
- Provide information needed for tax and auditing purposes as
requested
- Share changes to spending rules, financial processes, or other
finance-related info with stakeholders as needed
- Support the development of BEST financial platforms, including
design and development of Salesforce, accounting software and
reporting dashboards Project-Based or Annual
- Support the Director of Operations and members of the BEST
leadership team annually as they develop and adjust BEST's
budget
- Support a number of annual analyses through the development of
financial reviews, equity audits, and presentations (including
year-over-year analyses, investment summaries, cost of service
delivery analysis, and other analyses related to decision-making)
Education
- Completion of a Bachelor's degree in math, finance, accounting,
business or a related field preferred. Candidates without a
Bachelor's degree in these fields, but who have obtained relevant
professional certifications or who have aligned professional
experience are encouraged to apply. Requirements
- Previous experience working in or with nonprofit organizations
or government agencies
- At least 3 years of applied professional experience with one or
more of the following functional areas: processing payables,
accounting, budget development and management, grants
administration, or data analysis
- Understanding of issues related to diversity, equity, and
inclusion and ability to apply knowledge to analyze financial and
organizational systems, especially those issues related to wealth
generation of underrepresented groups and racial equity Preferred
Competencies and Experience
- Experience managing line item budgets, conducting financial
analyses, and presenting financial information to diverse
stakeholders
- Experience developing, documenting, and maintaining
processes
- Demonstrated success conducting continuous improvement
initiatives (large or small scale);
- Proficient in financial and analytical software/platforms,
including Quickbooks, Excel, Power BI
- Knowledge of the following technical systems: online payables
platforms (e.g. Yooz, or similar); Salesforce or similar customer
relationship manager (CRM); grants management platform experience a
plus
- Ability to work independently with strong attention to detail
and accuracy to deliver on goals, with an understanding of when to
raise questions, issues, and risks to the attention of supervisors
and colleagues Personal characteristics
- Ability to incorporate feedback in real time from a wide range
of sources
- Ability to think creatively and proactively, and to perform and
adapt in a fast-paced, start-up environment with ongoing
refinements to processes and scope of work
- Excellent interpersonal and relationship-building skills with
an emphasis on:
- Collaborating with peers and a wide range of partners using a
solutions-oriented, strengths-based approach
- Influencing others without formal supervisory authority
- Proactive and able to anticipate needs and issues Salary
Expected range for the starting salary for this position is between
$72,000 - $85,000 per year. Salary offering will ultimately depend
on prior experience, education, and other qualifications.
. click apply for full job details
Keywords: inTulsa, Tucson , Manager of BEST Financial Systems, Executive , Tucson, Arizona
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