Human Resources Generalist
Company: Association of Universities for Research in Astron
Posted on: March 20, 2023
Reporting to the Human Resources Manager (Matrixed Operations),
the Human Resources Generalist supports daily operations; has both
administrative and strategic responsibilities and provides a
dedicated and effective HR advisory service to 500+ employees
spanning all departments distributed in three geographic locations
(i.e., Arizona, Hawai`i and Chile as well as remote work
locations).Performs a variety of complex functions requiring a
comprehensive knowledge of basic Human Resources practices and AURA
Center policies. Administer human resources programs and policies,
balancing employee advocacy and business operating needs. Promote
equity, fair treatment, and positive employee relations and ensure
compliance with state and federal employment laws. Provides
comprehensive HR support, directly or indirectly to a designated
client group(s) Understand and support the accomplishment of
business priorities. Involved in solving complex HR-related
issues.Works under general supervision. May be primary point of
contact/specialist for one or more functional HR specialties such
as performance management, learning & development, succession
planning, employee engagement and retention, etc.Essential
- Coordinates the full employment life cycle for all HR-related
activity including developing job descriptions, administering
on-boarding, new hire orientation, performance management and
- Maintains records of personnel transactions such as hires,
promotions, transfers, performance reviews, terminations, etc. and
employee statistics for government reporting.
- Contributes to the development and implementation of HR
policies and procedures. Provides policy interpretation and general
information pertaining to all areas of HR.
- Maintains knowledge of legal requirements and government
reporting regulations affecting human resources functions and
ensures policies, procedures, and reporting are in compliance.
- Administers human resources information systems. Provides Data
input, integrity of and reporting of employee related
- Responds promptly to customer needs; identifies and resolves
problems in a timely manner; gathers and analyzes information
skillfully. Resolves employee relations issues. Conducts effective
counseling and thorough and objective investigations. Maintains
documentation and performs exit interviews.
- Speaks clearly and persuasively in positive or negative
situations; Listens and gets clarification; Responds well to
questions. Maintains confidentiality.
- Balances individual responsibilities; Exhibits objectivity and
openness to others' views; Gives and welcomes feedback; Contributes
to building a positive team spirit.
- Demonstrates knowledge of EEO policy and supports DEI
initiatives and affirmative action; Shows respect and sensitivity
for cultural differences; Promotes a harassment-free environment;
promotes a diverse workforce. Works with integrity and ethically;
Upholds organizational values.
- Adapts to changes in the work environment; Manages competing
demands; uses time effectively. Works well under pressure. Able to
deal with frequent change, delays, or unexpected events.
- Demonstrates accuracy and thoroughness; Monitors own work to
ensure quality. Takes responsibility for own actions; Keeps
commitments; Completes tasks on time or notifies appropriate person
with an alternate plan.Other Functions:
- Performs special assignments to include research, analysis,
planning, and reports as requested.
- Remains current in best practices and relevant employment laws,
such as EEOC, ADAAA, FLSA, and DOL regulations to ensure fair and
legally compliant practices.
- All AURA employees are responsible for the proper management
and control of all AURA property within their work area, whether
assigned to them or someone else. This responsibility includes
reporting any known missing, stolen, or non-working property in
their work area to their supervisor or the AURA Property
- Responsible for ensuring compliance with government award terms
and conditions assigned to this position or subordinates of this
position as defined in the Vela Award Management system.
- Other duties as assignedRequired
- Bachelor's degree (B. A.) from four-year college or university.
Equivalent HR experience may be substituted for the degree.
- Minimum four years related experience and/or training.
- Excellent written, verbal, and interpersonal communication
skills, ethics and cultural awareness.
- Aptitude for problem-solving and thorough knowledge of HR
procedures and policies
- Able to handle general administrative issues requiring
interpretation and application of policies and procedures.
- Able to oversee and execute projects of general
- Advanced knowledge and proficiency with HRMS/HRIS systems,
Microsoft Office (Microsoft Excel, Microsoft Outlook)Preferred
- PHR or SPHR certification preferred
- Bilingual English/Spanish a plus
- Preference will be given to qualified internal
candidatesPhysical Demands:The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
- While performing the duties of this job, the employee is
regularly required to sit; use hands to finger, handle, or feel and
talk or hear.
- The employee is occasionally required to stand; walk; reach
with hands and arms and stoop; kneel; crouch; or crawl.
- The employee must regularly lift and /or move up to 10 pounds
and occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close
vision, depth perception and ability to adjust focus.
- Must possess - sufficient mobility, strength, or dexterity in
both arms and hands and both legs to a) reach upward, sideways,
downward to work with paper files; b) sufficient mobility and
dexterity to utilize computer systems, fax machines, copiers, and
other office machines.
- Must possess - 1) ability to read and understand instructions,
drawings, safety guides, and other written materials necessary to
perform job; 2) sufficient visual capacity to perform the
applicable functions without assistance of visual aids other than
eye contacts or eyeglasses; 3) sufficient spoken aural capacity to
hear and understand instructions, warning bells, fire alarms, or
shouted instructions without assistance of auditory aids other than
a hearing aid; and 4) ability to impart information orally so that
others understand and can respond appropriatelyThe position will
remain open until filled. To be considered in the first round of
reviews, please submit your application by March 22, 2023.
- Please enter 3 professional references in your application
(references will only be contacted later in the recruitment
process) and attach: a cover letter and a CV or resume, PDF files
- Please name any attachments with the following format: Lastname
- Application documents that are not uploaded as part of the
application may be sent to firstname.lastname@example.org.Veterans,
disabled individuals or wounded warriors needing assistance with
the employment process should request assistance at
email@example.comThe Association of Universities for
Research in Astronomy (AURA) is a consortium of 47 US institutions
and 3 international affiliates that operates world-class
astronomical observatories for the National Science Foundation and
NASA. AURA's role is to establish, nurture, and promote public
observatories and facilities that advance innovative astronomical
research. In addition, AURA is deeply committed to public and
educational outreach, and to diversity throughout the astronomical
and scientific workforce. AURA carries out its role through its
astronomical facilities.AURA offers an excellent benefits package
including paid time off and retirement plan contributions,
competitive salary commensurate with experience, and a very
attractive work environment. Details on benefits can be found at
Policy Update: AURA has implemented a mandatory vaccination policy
that requires all employees to be vaccinated including being up to
date on boosters, unless qualified for an exemption based on
medical or religious reasons. All new employees will be required to
comply with this policy and will be required to present proof of
full vaccination or submit a completed request (including
supporting documents, if applicable) for an exemption at least five
(5) business days prior to their start of employment. Individuals
who fail to meet this deadline may have their employment start date
delayed. This is a requirement for all employees working onsite or
from home (telework or hybrid remote work schedule). Currently the
vaccination requirement does not apply to any future AURA employees
working in Chile, regardless of their nationality or type of
contract.As a recipient of U.S. Government funding, AURA is
considered a government contractor and is subject to Equal
Employment Opportunity and Affirmative Action regulations. As an
Equal Opportunity and Affirmative Action Employer, AURA does not
discriminate based on race, sex, color, age, religion, national
origin, sexual orientation, gender identity/gender identity
expression, lawful political affiliations, veteran status,
disability, and/or any other legally protected status under
applicable federal, state, and local equal opportunity laws. The
statements below as well as the requests for self-identification
are required pursuant to these regulations. We encourage your
participation in meeting these federal reporting requirements which
are included for protection and to assist us in our recordkeeping
and reporting. Your responses are kept strictly
confidential.IND1Equal Opportunity Employer/Protected
Veterans/Individuals with DisabilitiesThe contractor will not
discharge or in any other manner discriminate against employees or
applicants because they have inquired about, discussed, or
disclosed their own pay or the pay of another employee or
applicant. However, employees who have access to the compensation
information of other employees or applicants as a part of their
essential job functions cannot disclose the pay of other employees
or applicants to individuals who do not otherwise have access to
compensation information, unless the disclosure is (a) in response
to a formal complaint or charge, (b) in furtherance of an
investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information. 41 CFR
Keywords: Association of Universities for Research in Astron, Tucson , Human Resources Generalist, Human Resources , Tucson, Arizona
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