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Human Resources Generalist

Company: Association of Universities for Research in Astron
Location: Tucson
Posted on: March 20, 2023

Job Description:

Reporting to the Human Resources Manager (Matrixed Operations), the Human Resources Generalist supports daily operations; has both administrative and strategic responsibilities and provides a dedicated and effective HR advisory service to 500+ employees spanning all departments distributed in three geographic locations (i.e., Arizona, Hawai`i and Chile as well as remote work locations).Performs a variety of complex functions requiring a comprehensive knowledge of basic Human Resources practices and AURA Center policies. Administer human resources programs and policies, balancing employee advocacy and business operating needs. Promote equity, fair treatment, and positive employee relations and ensure compliance with state and federal employment laws. Provides comprehensive HR support, directly or indirectly to a designated client group(s) Understand and support the accomplishment of business priorities. Involved in solving complex HR-related issues.Works under general supervision. May be primary point of contact/specialist for one or more functional HR specialties such as performance management, learning & development, succession planning, employee engagement and retention, etc.Essential Functions:

  • Coordinates the full employment life cycle for all HR-related activity including developing job descriptions, administering on-boarding, new hire orientation, performance management and termination.
  • Maintains records of personnel transactions such as hires, promotions, transfers, performance reviews, terminations, etc. and employee statistics for government reporting.
  • Contributes to the development and implementation of HR policies and procedures. Provides policy interpretation and general information pertaining to all areas of HR.
  • Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
  • Administers human resources information systems. Provides Data input, integrity of and reporting of employee related information.
  • Responds promptly to customer needs; identifies and resolves problems in a timely manner; gathers and analyzes information skillfully. Resolves employee relations issues. Conducts effective counseling and thorough and objective investigations. Maintains documentation and performs exit interviews.
  • Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions. Maintains confidentiality.
  • Balances individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit.
  • Demonstrates knowledge of EEO policy and supports DEI initiatives and affirmative action; Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment; promotes a diverse workforce. Works with integrity and ethically; Upholds organizational values.
  • Adapts to changes in the work environment; Manages competing demands; uses time effectively. Works well under pressure. Able to deal with frequent change, delays, or unexpected events.
  • Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.Other Functions:
    • Performs special assignments to include research, analysis, planning, and reports as requested.
    • Remains current in best practices and relevant employment laws, such as EEOC, ADAAA, FLSA, and DOL regulations to ensure fair and legally compliant practices.
    • All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in their work area to their supervisor or the AURA Property Officer.
    • Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system.
    • Other duties as assignedRequired Education/Experience/Skills/Abilities:
      • Bachelor's degree (B. A.) from four-year college or university. Equivalent HR experience may be substituted for the degree.
      • Minimum four years related experience and/or training.
      • Excellent written, verbal, and interpersonal communication skills, ethics and cultural awareness.
      • Aptitude for problem-solving and thorough knowledge of HR procedures and policies
      • Able to handle general administrative issues requiring interpretation and application of policies and procedures.
      • Able to oversee and execute projects of general complexity.
      • Advanced knowledge and proficiency with HRMS/HRIS systems, Microsoft Office (Microsoft Excel, Microsoft Outlook)Preferred Education/Experience/Skills/Abilities:
        • PHR or SPHR certification preferred
        • Bilingual English/Spanish a plus
        • Preference will be given to qualified internal candidatesPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
          • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
          • The employee is occasionally required to stand; walk; reach with hands and arms and stoop; kneel; crouch; or crawl.
          • The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
          • Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
          • Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other office machines.
          • Must possess - 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to perform the applicable functions without assistance of visual aids other than eye contacts or eyeglasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally so that others understand and can respond appropriatelyThe position will remain open until filled. To be considered in the first round of reviews, please submit your application by March 22, 2023.
            • Please enter 3 professional references in your application (references will only be contacted later in the recruitment process) and attach: a cover letter and a CV or resume, PDF files preferred.
            • Please name any attachments with the following format: Lastname Docname.
            • Application documents that are not uploaded as part of the application may be sent to employment@aura-astronomy.org.Veterans, disabled individuals or wounded warriors needing assistance with the employment process should request assistance at employment@aura-astronomy.orgThe Association of Universities for Research in Astronomy (AURA) is a consortium of 47 US institutions and 3 international affiliates that operates world-class astronomical observatories for the National Science Foundation and NASA. AURA's role is to establish, nurture, and promote public observatories and facilities that advance innovative astronomical research. In addition, AURA is deeply committed to public and educational outreach, and to diversity throughout the astronomical and scientific workforce. AURA carries out its role through its astronomical facilities.AURA offers an excellent benefits package including paid time off and retirement plan contributions, competitive salary commensurate with experience, and a very attractive work environment. Details on benefits can be found at https://hr.aura-astronomy.org/employee-benefits-guide/COVID-19 Policy Update: AURA has implemented a mandatory vaccination policy that requires all employees to be vaccinated including being up to date on boosters, unless qualified for an exemption based on medical or religious reasons. All new employees will be required to comply with this policy and will be required to present proof of full vaccination or submit a completed request (including supporting documents, if applicable) for an exemption at least five (5) business days prior to their start of employment. Individuals who fail to meet this deadline may have their employment start date delayed. This is a requirement for all employees working onsite or from home (telework or hybrid remote work schedule). Currently the vaccination requirement does not apply to any future AURA employees working in Chile, regardless of their nationality or type of contract.As a recipient of U.S. Government funding, AURA is considered a government contractor and is subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA does not discriminate based on race, sex, color, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and/or any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below as well as the requests for self-identification are required pursuant to these regulations. We encourage your participation in meeting these federal reporting requirements which are included for protection and to assist us in our recordkeeping and reporting. Your responses are kept strictly confidential.IND1Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Association of Universities for Research in Astron, Tucson , Human Resources Generalist, Human Resources , Tucson, Arizona

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