TucsonAZRecruiter Since 2001
the smart solution for Tucson jobs

Administrative Assistant

Company: University of Arizona
Location: Tucson
Posted on: November 23, 2020

Job Description:

Posting Number: req3151 Department: Spon Projs & Contrg Svcs Department Website Link: https://rgw.arizona.edu/services/sponsored-projects-services Location: Main Campus Address: Tucson, AZ USA Position Highlights: Sponsored Projects & Contracting Services (SPCS) at the University of Arizona (UArizona) seeks an inquisitive, efficient, and energetic applicant for an excellent opportunity to begin a career in university grant and contract administration. At the SPCS "front door," this integral part of the Operations team is responsible for incoming communications and client support, acting as a knowledgeable first point of contact to both internal and external clients. This position requires a positive customer service attitude, skill in managing multiple priorities in a fast-paced environment with minimal supervision, and an aptitude for learning and using a variety of university systems and technology to respond to inquiries or quickly facilitate contact with appropriate specialists. The ideal candidate for this position will model the highest degree of professionalism as demonstrated by their work ethic and personal engagement. They will take initiative to understand and master new skills and content areas to continually improve in the position. We are looking for someone who will work independently and follow tasks through successful completion, contributing to a team environment that advances the research, education and public service missions of the University of Arizona. Sponsored Projects & Contracting Services (SPCS), a unit of Research, Innovation & Impact (RII), assists the University of Arizona research community in its efforts to secure external funding by providing high quality administrative, contracting and financial services to ensure proper stewardship of those funds and to minimize the risk to university resources. Our mission is to support and enhance the University---s reputation while working to achieve strategic goals with broad services in the following areas: Proposal Development and Submission, Contracting, Postaward Management and Administrative Guidance. Outstanding UA benefits include health,dental, and vision insurance plans; life insurance and disability programs;paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for theemployee and qualified family members; state and optional retirement plans;access to UA recreation and cultural activities; and more The University of Arizona has been recognized for our innovativework-life programs. For more information about working at the University ofArizona and relocation services, please click here . As a cost-saving measure related to the impact ofCOVID-19, Furlough and Furlough-Based Salary Programs have been approved by theArizona Board of Regents. All new hires subject to the programs will benotified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply withall measures. To learn more about the programs and whether this position is affected,please visit hr.arizona.edu/FY-2020-2021-Furlough-Program. Duties & Responsibilities: Triages a high volume of sponsored project communication, including email, telephone, postal mail and visitors. Advises university faculty and business staff on University negotiation and award status, and proposal routing procedures. The successful candidate will gain broad knowledge of unit operations to answer routine questions concerning proposal routing, sponsor application submissions, contract negotiations, award setup and financial management of sponsored projects. Efficiently manages department email, ensuring timely intake, delegation, and acknowledgment of incoming business tasks to set client expectations. Organizes and archives incoming electronic correspondence. Quickly analyzes client needs to efficiently escalate more complex or specific correspondence to department specialists. Monitors a multi-line telephone system, acting with a high degree of professionalism, courtesy and telephone etiquette. Performs cash management team intake, including payment check timestamps, endorsement, logging and scanning of correspondence and back-up documentation. Reviews and acknowledges incoming contract/grant documents. Creates and maintains award data in the university research administration system, with focus on attention to detail. Suggests procedures to improve effectiveness and efficiency. The successful candidate must work well in a team with an open seating environment. Performs a variety of administrative tasks. Additional duties may be assigned. Minimum Qualifications: High school diploma or equivalent, or equivalent learning attained through experience required. Minimum of 3 years of relevant experience required. Federal regulations require that the incumbent be a U.S. citizen or legal permanent resident to be ITAR/EAR compliant. Preferred Qualifications: Preference will be given to candidates with the following qualifications: Experience with UArizona Financial and Research systems. Experience in grant and contract management. FLSA: Non-Exempt Full Time/Part Time: Full Time Number of Hours Worked per Week: 40 Job FTE: 1.0 Work Calendar: Fiscal Job Category: Organizational Administration Benefits Eligible: Yes - Full Benefits Rate of Pay: $14.38 - $17.79 DOE Compensation Type: hourly rate Grade: 4 Career Stream and Level: OC2 Job Family: Administrative Support Job Function: Organizational Administration Type of criminal background check required:: Name-based criminal background check (non-security sensitive) Number of Vacancies: 1 Target Hire Date: Expected End Date: Contact Information for Candidates: Susan Mundt mundtsarizona.edu Open Date: 11/13/2020 Open Until Filled: Yes Documents Needed to Apply: Resume and Cover Letter Special Instructions to Applicant: Diversity Statement: At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Keywords: University of Arizona, Tucson , Administrative Assistant, Other , Tucson, Arizona

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Other Jobs


Find the best trucking job in seconds.
Description: Don't settle, allow our matching tool to find the best options for you based on your qualifications, experience, and preferred freight type.
Company: OTR Driving
Location: Sierra Vista
Posted on: 11/30/2020

Salad and Sandwich Makers- 601926
Description: Job Description: Restaurant Team Member - Line Cook Salad and Sandwich Maker Full-time and part-time Looking for a supportive workplace that prioritizes safety and has your back Want to work where you (more...)
Company: Panera Bread
Location: Tempe
Posted on: 11/30/2020

Criminal/Law Enforcement Transcription
Description: Net Transcripts is looking for many vendors / independent contractors who have experience transcribing audio content of criminal investigations, court proceedings, law enforcement interviews, jail calls, (more...)
Company: Net Transcripts
Location: Oro Valley
Posted on: 11/30/2020


Transcribers Needed: Work from home (General)
Description: OPPORTUNITY We are searching for deadline-driven, experienced transcribers who can transcribe audio content of financial results conferences, medical training seminars, group project meetings and other (more...)
Company: Net Transcripts, Inc.
Location: Tempe
Posted on: 11/30/2020

Bilingual English/Spanish Customer Experience Consultant/Sales-6,500 Sign-On Bonus
Description: Job Description: 7971 - Phoenix CEC - 1515 W. 14th Street, Tempe, Arizona, 85281 CarMax, the way your career should be Now offering a 6,500 Sign-On Bonus Provide an iconic customer experience Ensuring (more...)
Company: CarMax
Location: Tempe
Posted on: 11/30/2020

Customer Experience Specialist
Description: Job Description: 7971 - Phoenix CEC - 1515 W. 14th Street, Tempe, Arizona, 85281 CarMax, the way your career should be Provide an iconic customer experience As an associate at one of our Contact Centers, (more...)
Company: CarMax
Location: Tempe
Posted on: 11/30/2020

STRAIGHT TRUCK INDEPENDENT CONTRACTORS
Description: STRAIGHT TRUCK INDEPENDENT CONTRACTORS Updike DL is looking for independent contractors that are experienced in home delivery and assembly of furniture and household items in San Diego area. We have an (more...)
Company: Updike Distribution Logistics
Location: Tempe
Posted on: 11/30/2020

HIRING: CDL Drivers
Description: Hiring CDL drivers in your area. Apply once and choose a trucking job that works for you. Get home when you want to, and get paid what you deserve
Company: Live Trucking
Location: Sierra Vista
Posted on: 11/30/2020

Manager, Customer Experience Center
Description: Job Description: 7971 - Phoenix CEC - 1515 W. 14th Street, Tempe, Arizona, 85281 CarMax, the way your career should be General Summary: At CarMax, we attribute our success to putting people first (more...)
Company: CarMax
Location: Tempe
Posted on: 11/30/2020

Customer Experience Consultant/Sales-5,000 Sign-On Bonus
Description: Job Description: 7971 - Phoenix CEC - 1515 W. 14th Street, Tempe, Arizona, 85281 CarMax, the way your career should be Now offering a 5,000 Sign-On Bonus Provide an iconic customer experience Ensuring (more...)
Company: CarMax
Location: Tempe
Posted on: 11/30/2020

Log In or Create An Account

Get the latest Arizona jobs by following @recnetAZ on Twitter!

Tucson RSS job feeds