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Front Desk Support Specialist

Company: Jacobs Engineering Group Inc.
Location: Fort Huachuca
Posted on: November 18, 2021

Job Description:

The Front Desk Support Specialist Intern shall support the office specific to the HTASC PM, Deputy PM, Portfolio Managers, and Project Analyst in a myriad of administrative duties to include, but not limited to, preparing official correspondence, supporting HR, Safety, Security, Facility, Travel requirements, reviewing established Standard Operating Procedures (SOPs) for Jacobs in support of HTASC, and implementing directives and control measures for office visitors as required. Qualifications: Minimum Education/Experience Requirements: HS diploma or GED equivalent. Required skills include:

  • Strong written communications skills - Thorough working knowledge of Microsoft systems to include PowerPoint, Excel, and Word.
  • Strong oral communications skills applicable to both one-on-one settings, group setting, and during formal HTASC PMO presentations/tours.
  • Very strong interpersonal skills and the ability to comfortably deal with Senior Jacobs personnel, Senior Military personnel, and Senior Department of Defense civilians.
  • A high degree of knowledge of qualitative and quantitative techniques for organizational effectiveness. Essential Functions: Work Environment - Most work will be performed at a desk in an office setting. Physical Requirements - Sitting at desk. Phone use and PC or laptop. Filing required. May require lifting and carrying boxes of supplies or files up to 25 lbs. Extended periods of sitting while on PC/laptop or phone. Equipment and Machines - General office equipment, which includes: telephone, copier, PC/laptop, and other miscellaneous office equipment. Attendance - Expected to work in the office on a full time basis - It is important to be able to work at least 8 hours a day for 5 days per week (Monday through Friday). May be approved to work from home by the HTASC PM or Deputy PM depending on requirements/situation. Other Essential Functions - Must put forward a professional behavior that enhances productivity and promotes teamwork and cooperation. Must be well organized with the ability to coordinate and prioritize multiple tasks simultaneously. Must be able to communicate effectively, both verbally and in writing. Must be able to interface effectively with individuals at all levels of the organization. Grooming and dress usually business casual and reflective of others in the HTASC PMO office. Must not pose a safety hazard to employees working in the same general area.

Keywords: Jacobs Engineering Group Inc., Tucson , Front Desk Support Specialist, Other , Fort Huachuca, Arizona

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